Ambition is a leading recruitment and executive search business operating across key international cities such as London, Kuala Lumpur, Hong Kong, Singapore, Sydney, Melbourne, and New York. We are experts in Technology, Banking & Financial Services, Business Support, Finance & Accounting, Human Resources, Sales & Marketing, and Supply Chain & Procurement recruitment.
Watermark Executive Search delivers results for Australian organisations for over 40 years. The business is dedicated to assist organisations in finding the best talents for Executive or Interim Searches, Board Appointments and research. Watermark is the innovators in the Interim Executive Market.
With the purpose of 'Building Better Futures', we find talent for various organisations across different industries to enable business growth and help professionals to look for their next career move by matching skills and interests with job opportunities to fulfil personal ambitions.
The Role
To provide high level executive and administrative support to two / three Partners to as they lead search assignments from inception to completion, ensuring projects are compliant and efficient, while providing the highest level of service to our clients and candidates.
To add value to the business by managing the administrative functions of the company efficiently and effectively.
Executive support to a team of Partners and Research Managers
Key Responsibilities
Executive & Project Support
Admin support for Partners and Associates of the Search management practice
Manage search assignment timelines and coordinate project briefings
Prepare high-caliber proposals, position descriptions, candidate briefs, and advertisements in line with organization branding
Maintain accurate data and generate both internal and client-facing reports
Organize panel interviews and boardroom events as well as travel logistics
Handle diary management, meeting scheduling, and VC coordination
Ensure timely invoicing and expense processing
Administrative Excellence
Maintain internal databases and records (Invenias, Astute)
Liaise with marketing for LinkedIn job posts and content uploads
Support reference checks and compliance processes
Assist with continuous improvement of systems and procedures
Team Collaboration
Provide overflow support to teams in Sydney and Melbourne
Coordinate with building concierge and internal teams on office matters
Deliver high-quality client and candidate care, including in-person interactions
Involve in other assigned tasks/activities
What You Bring
Advanced MS Office skills (word, ppt, excel) and data entry
Demonstrated background as an Executive Assistant or Project Administrator or similar with a strong customer focus
Experience providing effective support senior executives in day-to-day operations and deliver excellent service to clients and candidates
Experience managing stakeholders across Australia including scheduling, communication and client facing coordination
Highly organized with strong attention to detail and time management skills
Ability to work as part of a team as well as working independently
Excellent verbal and written communication
Demonstrate proactive initiative in supporting colleagues to achieve individual and team outcomes
Build strong relationships with internal and external stakeholders
Strong organizational and administrative skills
Ability to remain calm under pressure
Ability to prioritize workload and meet agreed timetables
What can we offer?
Flexible working arrangements
Opportunity to travel to Australia to meet the team.
Ready to explore a new opportunity?
We'd love to hear from you. Apply today or connect with us directly at
