Contracting_AP & AR Team Lead

AP ROLE

• Lead the AP team to manage efficiently, compliant and timely purchase to pay and T&E reimbursement process
• Train and motivate the team to ensure payment documents are accurate, complete, compliant with the policy and paid per due dates without complaints from vendors nor downtime due to late payment
• Monitor Goods Receipt without Invoice Receipts (GRIR), Evaluated Receipt Settlement (ERS), Transport Management/Freight Order and Vendor aging
• Ensure vendors' reconciliations are done promptly during monthly accounts closing. Work closely and follow up with relevant suppliers/internal departments to resolve disputed items
• Prepare, maintain and review ageing of prepayment and accrual list
• Responsible for review and maintenance of supplier master data
• Streamline and enhance the efficiency of AP function process via automation

AR ROLE

• Lead the AR team to manage efficiently, compliant and timely customer invoice to cash-in and cash-out process
• Responsible for managing the activities of the staff invoicing, issuing credit / debit memos, establishing reserves; including SAP responsibilities for the AR subledger
• Manage day-to-day operations of the AR department; create, implement and maintain policies, procedures and controls
• Manage and streamline billing and collection process and cash application functions for the company
• Ensure the timely collection of payments, official receipt & account clearing
• Responsible for review and maintenance of customer master data
• Ensure the control of the credit risk with the customers
• Manage solvency checks and if necessary credit insurances

OTHERS

• Contribute to cash optimization and ensure proper execution of payment terms
• Ensure the timeliness and quality of the monthly AP & AR closing process, and the justification of AP & AR balances
• Work closely with respective internal stakeholder to resolve the operational issues
• Liaise with internal or external auditor
• Assist in ad hoc assignments when necessary (e.g. P2P process improvement project, E-Invoicing project)
• Work closely with the IS team on incidence in IS tools or new development of new IS tools
• Monitor effective internal control in the AP & AR processes and contribute to implement actions plans
• Set-up and follow up KPIs to monitor and improve the efficiency of the Order to Invoice process and the Invoice to Cash or Payment process

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