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Accounts Payable & Cash Management

Job description

Key Roles & Responsibilities

1) Invoices Processing

  • Receive and review vendor invoices through the Coupa ERP system, ensuring accuracy, validity and completeness.
  • Validate invoices against purchase orders and promptly following up with Requesters on any discrepancies or mismatches.
  • Ensure expenses are correctly and accurately recorded in the general ledger while ensuring compliance with the established internal company policies, guidelines and standard operating procedures.
  • Address vendor and stakeholder inquiries in a timely and professional manner.
  • Investigate and resolve invoice discrepancies efficiently and timely.

2) Payment Processing

  • Verify the accuracy and integrity of vendor payment and information
  • Process payments and ensuring strict compliance with the applicable tax and regulations and legal requirements.
  • Ensure all payments are correctly and accurately recorded in the general ledger while adhering to the established internal company polices, guidelines and standard operating procedures.
  • Respond promptly to vendor stakeholder inquiries and provide clear and effective communication.

3) Staff Reimbursement/claims

  • Ensure staff claims are submitted in compliance with internal company policies, guidelines and standard operating procedures.
  • Respond promptly to vendor and stakeholder inquiries and provide clear and effective communication.

4) Staff reimbursement / claims

  • Ensure staff claims are submitted in compliance with internal company policies, guidelines and standard operating procedures.
  • Independently process and review staff reimbursement/ claims while ensuring the staff comply with the internal company policies, guidelines and standard operating procedures.
  • Maintain close communication and follow up with staffs to ensure timely closure of staff claims.

5) Bank Reconciliation

  • Perform daily bank reconciliations, identify and investigate discrepancies.
  • Ensure open items are reconciled and resolves in a timely manner.
  • Ensure accurate and timely posting of cash transaction in the Oracle ERP system.
  • Reconcile cash - related general ledger accounts.
  • Ensure the bank reconciliation is performed in accordance with the relevant standard operating procedures.

6) Bank Accounts Administration

  • Support the administrative matters related to bank accounts.
  • Support the coordination with bans and internal departments regarding opening and closing of bank accounts.

7) Reporting and documentation

  • Support the preparation of accounts payable and staff reimbursement/claims outstanding and ageing report regularly and in a timely manner to support financial monitoring and decision making.
  • Support the preparation of other applicable financial reports as and when required by the Management.
  • Support the collaboration with internal and external auditors to facilitate the audit review of the Company.
  • Perform monthly account reconciliation, related to accounts payable
  • Assist the financial month - end closing, related to accounts payable.

8) Others

  • Support on any ad hoc and administrative task as and when required by the Management

Qualification

1) Bachelor or Degree in Finance, accounting or a related field.

2) Internationally recognized accounting qualification (ACCA, CPA, ICAEW, etc.)

or working towards designation will be an added advantage.

Other requirements

1) Good command of English; proficiency in Cantonese & mandarin, with the ability to read Chinese

2) Good interpersonal and communication skills

3) Independent, organized and possess good work ethics with a positive attitude.

4) Attention to details, meticulous and diligent.

5) Efficient and able to work under pressure.

6) Responsible and willing to learn.

Special Business Knowledge and Skills

1) Computer literate and proficient in Microsoft Office apllications

2) Proficiency in any ERP systems / P2P system, ie Oracle and Coupa