Account Payable Executive

Position Description
Corporate Account Payable (CAP) role based in Singapore or Hong Kong supporting Singapore and other APAC countries. The CAP team consists of subject matter experts from various APAC countries who handle the daily client queries, daily operations and corporate card related matters. We are seeking a candidate who has Accounts Payable experience handling Singapore GST attestation and filing, invoice and employee reimbursement processing, and other daily and adhoc tasks. The position is interesting and challenging because it covers many functional roles within Accounts Payable rather specializing in only one. Also gives the employee a chance to deal with more than one country and the continual regulatory and tax changes.

Key Responsibilities
Singapore Client Services:

• Handling of internal client and vendor inquiries like system navigation and general inquiries through group mailbox and helpdesk hotline.
• Handling queries relating to employee expense claims.

Singapore Operational tasks:
Vendor and 3rd party invoices:

• Handling research and call back queue for invoices in respective Appian queues.
• Co-ordinate with the support teams in US/India to check and investigate & liaise with Line of Business (LOB) or vendors for further details if required.
• Follow-up weekly unapproved invoices/aging items with LOB for settlement.
• Follow-up with weekly exposure report (related to bank reconciliation items).
• Perform invoice indexing in Appian (if required).
• Perform AP Reviewer/compliance task to ensure correct tax rate is applied to vendor invoices.

Employee Expense Reimbursement:

• Process employee expense reimbursement claims in Concur ensuring that they comply with the Employee Expense Reimbursement Standard.

Tax:

• Monthly Withholding Tax filing related to vendor payments.
• Support Quarterly Singapore GST attestation relating to vendor invoices.

Corporate Card administration:

• New card applications.
• Credit limit adjustment and card cancellation & reissue requests.
• Follow-up on unapproved/unassigned charges with cardholders to submit the expenses in a timely manner.

Other adhoc tasks:

• Adhoc training for employees on invoice processing and employee reimbursements.
• Provide coverage for other APAC countries.

Key Requirements

• Native or fluent English. An additional language such as Japanese, Korean, Mandarin, Thai or Bahasa preferred but not essential.
• At least 3 years of AP experience, preferably in shared services or multi-national companies.
• Good knowledge of Appian or similar ERP systems (for handling vendor/3rd party invoices).
• Good knowledge of Concur (employee reimbursement).
• Familiar with Oracle (for financial adjustment/reconciliation).
• Good knowledge on Singapore GST preferred.
• Knowledge of Microsoft products, such as Excel, Word, Access, PowerPoint.
• Good team player.

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