MNC/SSC - AP Specialist (Vietnamese Speaker)

Role Summary

The AP Specialist supports end-to-end Procure-to-Pay (PTP) operations, covering invoice processing and payment activities while ensuring accuracy, timeliness, and compliance with internal policies and controls. The role works closely with internal stakeholders, vendors, and cross-functional teams to resolve discrepancies and support smooth finance operations across the region.

Key Responsibilities

* Process vendor invoices accurately, including validation, posting, and maintaining proper supporting documentation.

* Perform 2-way and 3-way matching of invoices against purchase orders and goods receipts where applicable.

* Coordinate with business users, buyers, and vendors to resolve invoice discrepancies and workflow-related issues.

* Maintain effective communication with external suppliers to ensure timely resolution of invoice or payment queries.

* Perform vendor account reconciliations and investigate any discrepancies or outstanding balances.

* Monitor GR/IR and unbilled invoice reports and follow up on long outstanding items.

* Support month-end closing activities including accruals, reporting support, and reconciliation tasks where required.

* Prepare and execute payment runs for vendors, employee claims, and intercompany settlements.

* Perform AP ageing analysis and monitor overdue invoices.

* Manage payment processing for high-value or complex transactions ensuring proper review and approvals are obtained.

* Reconcile payment and clearing accounts and investigate discrepancies.

* Prepare payment schedules and reports to support management review and audit requirements.

* Ensure compliance with company policies, internal controls, and audit requirements.

* Maintain proper documentation and support internal and external audit activities.

* Identify process improvement opportunities to enhance efficiency within the PTP process.

* Work closely with Procurement, Treasury, IT, and other finance teams to ensure smooth PTP operations.

* Comply with Health, Safety, Environment and Quality (HSEQ) requirements including reporting hazards or incidents in line with OSHA 1994.

Key Accountabilities

* Ensure accurate and timely processing of accounts payable transactions.

* Deliver payment processing and month-end activities within agreed timelines.

* Maintain proper documentation and filing in line with internal control requirements.

Qualifications & Experience

* Diploma or Degree in Accounting, Finance, or related discipline.

* 2-5 years of working experience in Accounts Payable or Procure-to-Pay functions.

* Practical experience using SAP or similar ERP accounting systems.

* Good working knowledge of Microsoft Office tools, particularly Excel.

* Strong attention to detail and good organisational skills.

* Able to work independently and manage deadlines with minimal supervision.

* Strong interpersonal and communication skills to engage with stakeholders and vendors.

* Ability to communicate in English and Vietnamese to support Vietnamese-speaking stakeholders and