MNC/SSC - AP Analyst (Procure-to-Pay)

Role Summary

The AP Analyst plays a key role in supporting end-to-end procure-to-pay operations, covering invoice handling and payment execution while ensuring accuracy, timeliness, and compliance with internal controls and company policies. This position works closely with internal stakeholders, vendors, and cross-functional teams to resolve issues and support efficient finance operations.

Key Responsibilities

• Process vendor invoices accurately, including validation, posting, and proper documentation across different purchasing categories.
• Coordinate with business users, buyers, and vendors to resolve invoice discrepancies and workflow-related queries.
• Build and maintain effective working relationships with external suppliers to ensure timely issue resolution.
• Perform periodic vendor and intercompany account reconciliations, highlighting and escalating variances where required.
• Review and manage GR/IR and unbilled invoice reports, following up on long-outstanding items.
• Support month-end and period-end close activities in line with group timelines, including ad-hoc financial requests.
• Prepare and execute payment runs for vendors, employee claims, and intercompany settlements.
• Conduct regular AP ageing analysis and monitor overdue balances.
• Manage end-to-end payment activities for higher-value or complex transactions, ensuring appropriate review and approval.
• Reconcile payment and clearing accounts, investigating discrepancies to closure.
• Prepare payment-related schedules and reports for management review and audit purposes.
• Ensure adherence to internal control frameworks, audit requirements, and applicable regulatory standards.
• Maintain and update process documentation and provide support during internal and external audits.
• Identify process gaps and contribute to continuous improvement initiatives to enhance efficiency and control.
• Work closely with Procurement, Treasury, IT, and other Finance teams to ensure smooth PTP execution.
• Comply with Health, Safety, Environment, and Quality (HSEQ) requirements, including reporting hazards, incidents, and near misses in line with OSHA 1994.

Key Accountabilities

• Deliver accurate and timely accounts payable and payment processing activities.
• Ensure monthly closing activities are completed within corporate deadlines.
• Maintain a structured and well-controlled filing and documentation system.

Qualifications & Experience

• Diploma or higher qualification in Accounting, Finance, or a related discipline.
• 2-5 years of hands-on experience within Accounts Payable or Procure-to-Pay functions.
• Strong working knowledge of Microsoft Office tools, particularly Excel.
• Practical experience using SAP or similar ERP accounting systems.
• Ability to communicate effectively in relevant local language(s).
• Self-motivated, reliable, and able to work independently with minimal supervision.
• Detail-oriented with good organizational and time management skills.
• Strong interpersonal and communication skills, able to engage effectively with stakeholders across the process chain.