MNC/SSC - AP Analyst (Japanese speaker)

Role Summary

The AP Analyst (T&E) supports Travel and Expense operations within the Accounts Payable function, ensuring employee expense claims are reviewed, processed and reimbursed accurately in line with company policies. The role will work closely with Japanese-speaking stakeholders to resolve queries and ensure smooth expense management and payment processes within a shared services environment.

Key Responsibilities

* Review and process employee travel and expense claims in accordance with company policies and guidelines.

* Verify supporting documentation including receipts, expense categories and policy compliance.

* Process expense reimbursements and ensure timely and accurate payment to employees.

* Investigate and resolve expense claim discrepancies or policy violations.

* Communicate with Japanese-speaking employees and stakeholders to clarify expense submissions and resolve queries.

* Maintain accurate records of expense claims and ensure proper documentation is retained for audit purposes.

* Monitor expense submissions and follow up on incomplete or incorrect claims.

* Support reconciliation of expense-related accounts and investigate variances where necessary.

* Assist with month-end closing activities related to T&E transactions.

* Prepare reports or schedules relating to travel and expense activities for management review.

* Support internal and external audit requests related to expense claims and reimbursements.

* Ensure compliance with company policies, internal controls and financial procedures.

* Work closely with HR, Finance and other internal teams to ensure smooth processing of employee expenses.

* Identify opportunities to improve T&E processes and enhance operational efficiency.

Key Accountabilities

* Ensure timely and accurate processing of employee expense claims.

* Maintain compliance with company travel and expense policies.

* Deliver expense processing and reconciliation activities within reporting timelines.

Qualifications & Experience

* Diploma or Degree in Accounting, Finance or related discipline preferred.

* 1-2 years of experience in the accounting field, preferably supporting Travel & Expense processes.

* Experience reviewing and processing employee expense claims.

* Familiarity with ERP or expense management systems is an advantage..

* Japanese language proficiency at minimum JLPT N3 level to support Japanese-speaking stakeholders.

* Strong attention to detail and ability to review expense claims accurately.

* Good communication and stakeholder management skills.

* Able to work independently and manage deadlines effectively.