PA Japanese Speaker

Overview

An established international organization is looking for a Japanese-speaking administrative professional to support senior business leaders across the Asia-Pacific region.

This position requires a highly organized individual who thrives in a fast-paced environment and can effectively coordinate schedules, travel arrangements, operational tasks, and stakeholder communications. The successful candidate will work closely with colleagues across different countries and functions while ensuring administrative activities are handled efficiently and professionally.

Main Responsibilities

• Provide day-to-day administrative support to senior management.
• Manage calendars, appointments, and meeting logistics.
• Coordinate local and international business travel, including itinerary planning and related arrangements.
• Process and monitor expense claims and supporting documentation.
• Prepare meeting materials and assist with follow-up actions where required.
• Support stakeholder communication and maintain professional relationships across different teams.
• Ensure records, contact information, and administrative data remain accurate and up to date.
• Assist with team coordination, onboarding support, and other administrative projects.
• Provide administrative coverage and support for colleagues when needed.
• Handle ad-hoc operational and coordination tasks assigned by management.

Candidate Requirements

Experience

• At least 3 years of experience in an administrative, coordination, secretarial, office support, executive support, or similar corporate support role.
• Experience supporting managers or senior stakeholders is advantageous.
• Exposure to regional or multinational working environments is preferred.

Language

• Fluent Japanese communication skills (JLPT N1/N2).
• Good command of English for business communication.

Technical Skills

• Comfortable using calendar management, email, document preparation, and spreadsheet applications.
• Experience coordinating travel and handling administrative documentation is beneficial.

Personal Attributes

• Strong attention to detail and accuracy.
• Excellent organizational and multitasking abilities.
• Able to prioritize effectively and work independently.
• Professional, dependable, and service-oriented.
• Strong interpersonal and stakeholder management skills.

What's Attractive About This Opportunity

• Regional exposure supporting stakeholders across multiple countries.
• Collaborative multinational working environment.
• Opportunity to work closely with senior business leaders.
• Stable corporate environment with career development opportunities.
• Diverse responsibilities beyond traditional administrative support.