Managed Services, Procurement

Job Responsibilities

1. Accurately record and track all incoming invoices to ensure timely processing.
2. Review submitted invoices and promptly notify requestors of any incomplete, missing, or inconsistent information.
3. Follow up with the assigned Person-in-Charge (PIC) on procurement requests to obtain status and completion updates.
4. Update procurement tracking logs on a daily basis to ensure all requests are monitored and addressed in a timely manner.
5. Escalate to the Head of Procurement any procurement requests that are at risk of delay or lack sufficient progress.
6. Participate as a User Acceptance Testing (UAT) user for Digital RFP Form enhancements, providing feedback and recommendations to improve user experience across different user roles (e.g. Procurement staff, Requestors, Accounts Payable).
7. Support the Procurement team in invoice validation activities, including:
8. a. Verifying invoices against approved Purchase Orders (POs) to ensure goods and/or services invoiced are within scope;
9. b. Identifying and highlighting any discrepancies related to quantities, unit rates, amounts, or supporting documents (e.g. PO, Delivery Order, Service Reports) to the relevant Procurement PIC;
10. c. Maintaining accurate, complete, and up‑to‑date records of verified invoices, Delivery Orders, and Service Reports received from Business Units;
11. d. Liaising with vendors to resolve invoice disputes or discrepancies in a timely manner to prevent overdue payments or account suspensions.
12. Perform any other duties as assigned from time to time.

Accountability

• Ensure timely and accurate delivery of all assigned tasks and outputs.
• Ability to perform effectively under tight timelines and meet strict deadlines.

Skills / Knowledge

• Computer‑literate, proactive, and energetic.
• Highly responsible, detail‑oriented, and committed to work quality.
• Strong verbal and written communication skills with the ability to engage effectively with stakeholders.