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Contracting_Accounts Payable Analyst

Job description

Client Relationships

  • Maintain a good working relationship with internal and external clients by processing payment/invoices in a timely manner with adherence to internal policies and applicable tax legislation.
  • Ensure accounts payable enquiries are responded to and resolved in a timely manner.

    Transactional Processing
  • Review, code, and post accounts payable batches for select regional and international offices, including vendor invoices, contractor invoices, expense accounts, manual cheques, wire transfers and electronic fund transfers.
  • Facilitate effective payment of supplier and contractor invoices and expense claim forms by utilizing the appropriate payment process and ensuring compliance with Ausenco's Delegation of Authority (DAM).
  • Review payment proposals & cheque runs, ensuring adherence to departmental policies and procedures.
  • Review, process and ensure all invoices and expense claims are processed according to the establish work instruction (Accounts Payable manual) and compliance with Ausenco procedures.
  • Ensure the accuracy and the completeness of the invoices and expense claim processed especially for urgent request.
  • Ensure all queries are attended on daily basis and closed on timely basis.
  • Ensure accurate processing of Taxation information and liaise with AP manager on Taxation related issues
  • Accurately input Invoices and credit notes into the Oracle Financial Systems within agreed number of hours after receipt when there is no electronic data input (EDI).
  • Correctly input and gain approval for invoices without Purchase Order received from AR/AP Relationship Manager.
  • Ensure all issues are recorded in issue log, review issue log on daily basis and provide progress update to AP Process Manager
  • Issue payments for employee share acquisition plan.
  • Regular reconciliations of prepaid account and credit card statements.
  • Complete credit application forms.

    Reporting
  • Provide reports to internal and external stakeholders as required.
  • Assist with internal and external audits by providing information requested.
    Continuous Improvement
  • Contribute towards the continuous improvement of Ausenco's operating systems and procedures, particularly in the Accounting area by monitoring current effectiveness and exploring alternatives.
    * Assist in the development of effective financial systems and processes by providing ongoing development of financial processes as the company expands and changes.

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